City Recorder Role & Responsibilities
The City Recorder is the local official who administers democratic processes such as elections, access to city records and all legislative actions, ensuring transparency to the public. The Recorder acts as a compliance officer for federal, state, and local statues, including Oregon Public Meetings Law, Oregon Public Records Law, Oregon Ethics Law and County Elections Laws. The City Recorder manages public information inquires (Public Records Requests) and provides support to the City Council and other boards, committees, and commissions of the City.
Over the past several years, the City of Molalla has placed a focus on records retention, following the Secretary of States Retention Schedule. In 2017, the City adopted Resolution 2017-14: Establishing and Authorizing the Use of the State of Oregon's General Recorders Retention Schedule for the Cities of Oregon, Adopted as OAR Chapter 166, Division 200.
As the city records manager, the City Recorder stewards all administrative, historical, legal, and financial record in accordance with Resolution 2017-14. To achieve the city's goal and comply with State Public Records Laws (ORS 192.001), the Office of the City Recorder:
- Administers the city's record management program and participation in the cloud-based Oregon Records Management Solution (ORMS)
- Coordinates records and information management projects
- Provides assistance with citywide disaster recovery planning
- Conducts periodic records management training
- Coordinates public records requests
